If you are the owner of a small business, you know how small budget you’ve got, right? With all the expenses including start-up costs and loans, it can be tough to get your feet planted right.
The business of all sizes at some point experience fluctuation in finance, so it is important not for just small business owners but also for others to stick to their budget plan. However, it's hard to make a right budget plan, that too a stable one.
If you aren’t careful in saving according you’ll be in a bad situation when your company faces a downturn or even when you have a month off. You should account for payments, and here budgeting can help you to handle your financial burden that you may be feeling while waiting for your payment to arrive.
Before embarking your journey in this business world, it is better to create a stable yet realistic budget for your enterprise. Here are few tips that will help you in making a stable budget:
1. Understand Your Current Situation and Risks:
Every business venture faces an absolute risk at certain stages in their business while progressing. And each risk has a significant effect on your company. According to Paul Cho, the managing director of Headway Capital, the entrepreneurs of small business needs to consider many factors from their long as well as little risks to define a plan for their company’s financial future.
You should ask questions that might affect your business like “How the change in health care or minimum wage requirements will impact your workplace?” or “Is your workplace somewhere where there is a high risk of natural calamity? Or Do you rely on seasonal workers? It is important that you understand how these potential risks will affect you on short or even long-term basis as it is success determining factors in small business. Once you clear all these threats to your productivity, you can now certainly plan for emergency insurance needs, etc.
You should also list the income which is 100 percent going to come to you and the expenses for each month to understand the risks.
It is quite an impressive method to realize the current condition of your company. If you are making a right amount, then you’ll set aside a portion of your earning for saving, or spend it on enhancing your business. And if not, then mate you need to look at your plan again.
2. Overestimate Expenses:
If you are the owner of a business whose business operates on a project-to-project basis, you might know that every project that you have received or are going to receive is going to be different. No two projects will exactly be same. Thus, it is difficult to predict when your budget will exceed, isn’t it?
We aren’t that good at predicting the exact cost, and hence it seems that every (most) project have an extra cost that was not anticipated.
Therefore, it is advised that you should budget a bit above the amount your anticipated line of item is going to cost, you should not compromise with this, even if you are going over, you will be prepared.
3. Keep an Eye on Your Sales Cycle:
It is common that many businesses face slow progress and go quite busy over the course of the year. If your company is one of those who have an off-season, then you will need to be prepared for the time that will come ahead. You will have to account for your expenses during the break time. It is also suggested that you can use this slower period to plan what you are going to do ahead and thus maximize your profit for next sales.
You can learn a lot from your sales cycle. Use your break time to ramp up in the market and give all of your efforts in making your marketing efforts better. Since you will eventually need a good marketing strategy to get the revenue and to identify how your customer thinks about your business. Be creative.
In lower times, it is better to have extra money in your bank so that you won’t face any critical situation during that period. These funds will keep your hope alive, and you won’t be worried that much.
4. Before Purchasing Large Plan Be Carefully:
Businesses are unpredictable some of the expenses will occur when you don't even expect them to come like: the equipment breaks and need to be repaired or replaced, or your web design needs a revamp, your vehicle gets broken, for instance. However, the already planned expenses like the renovation of your store or a new system that is needed can be pre-planned. It will avoid the deviation of your budget, and you won’t face any financial burden due to this, and your business will be good to go.
The substantial business changes require careful timing and balancing the risk so that to avoid any stress caused due to unplanned expenses. An up-to-date budget and careful data planning are crucial in financial projection as these are critical components which will guide you when you will make a large investment decision in your business.
5. Saving is The Key for Successful Business:
When you receive a significant amount we know it’s quite tempting, you want to splurge after successful months, don’t you? But remember, always save a portion of your profit that you earn and never skip it.
We all have times in our lives where we overspend, and that is a common mistake which we regret later. You won’t want to be in a place where you are habitual of spending more money than you earn. It is not a good sign.
To avoid this scenario, try to save at least 30 percent of your monthly profit into your account which will be useful for accounting taxes and for accruing extra savings.
6. Time is after all money, too:
Small businesses often make the biggest mistake by forgetting to spend their time in planning a budget. It is popularly known that time is money, and it couldn’t be truer, especially when you are working in a place where people are paid for their time.
When you underestimate the time, it will increase your costs. This habit of procrastination won’t just take away your time but also the money as you won’t be able to deliver the product to the customer on time hence, creating a bad reputation for your company which will transform into a loss.
People often set a deadline that they don’t know if it is achievable. If you believe that your project will finish on Saturday, promise the delivery date on Tuesday. So, even if you are finishing it early then your customer will be happy and if not then you will have extra time on your hands. Master this technique to be a star in your client's eyes.
7. Constantly Check Your Budget:
If you believe that your budget is consistent or static, then brother you’re wrong—it will certainly evolve and change along with your budget, and therefore you will need to adjust it accordingly. It is important that you revisit your budget so that you will know what you need to change and what you don’t need to touch.
This will give you a better understanding of your budgeting plan and hence enhance your financial decision-making.
Try to consider previous market trends which will help you to prepare yourself in a year advance. This will help you to have emergency funding and to deal with unexpected costs.
Campbell Jof is the Creative Head for Designhill, as well as a blogger and a designer. He writes on topics concerning design, eCommerce, start-ups, digital marketing, and interactive content. His creative work has earned him several laurels over the years.