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Whether you are an individual writer or content agency, these best five project management tools will help you accomplish your content marketing goals in 2019.
If you are a content creator, you most likely already know that it can be difficult to manage projects across clients and platforms. The best content writers in the world will struggle with staying on task if they are not able to keep track of projects, deadlines, and content. Thankfully, there are plenty of project management tools for content managers readily available. It’s just a matter of finding the best tool that works for you.
Project management tools help individuals and teams accomplish exactly what it sounds like: to better manage projects. For content managers, writing is only part of the job. The rest involves balancing schedules and deadlines, client feedback and requests, and even long-term goals.
Nobody can manage all of that without help. This is where project management tools come in. To help you get started, here are four popular project management software options for 2018.
1. ProofHub - The Ultimate Project Management Tool
Content creators have reviewed ProofHub, and the consensus is favorable. The software helps writers and managers plan, organize and deliver writing projects without a hitch. On top of that, ProofHub also allows for collaboration, which makes incorporating feedback from clients much less of a headache for everyone involved.
ProofHub is likely to work well for content managers with large, decentralized teams. The all-in-one project management tool includes all of these crucial features:
- Proofing tools for all kinds of documents
- Task management for teams
- Workflows and assignment boards
- Shared calendar
- Discussion and chat functions
- Integration with Google Drive, DropBox, Outlook and more
- Time tracking and reports
ProofHub offers two-tier pricing: Essential ($45/mo.) and Ultimate Control ($89/mo.). The higher tier allows custom roles (including a project manager) and advanced activity logs, among other features.
“With so much going on at the same time, the simplicity of this tool really helps us in spending less time managing work and more time doing it.”
~ Review from a ProofHub User
2. Upwork - A One-Stop Shop
You might not expect a freelance talent pool to be listed under the top project management tools for content creators. But the reality is Upwork is much more than a job board. Content creators who rely on Upwork to find writers and other freelancers to build influencer lists can also rely on the platform to stay on task and keep clients in the loop. There is even a desktop feature that lets freelance writers track their time!
On top of the job board functions, Upwork offers the following features relevant for content managers:
- Desktop activity tracker
- Assignment tracking by milestone
- An integrated billing system
- The ability to hire multiple freelancers on a single project
- Integrated communication, along with a video chat feature
With all of these features in mind, Upwork may work best for content managers looking for top talent on a short-term project. Instead of a lengthy onboarding process and new communication systems, content managers can keep everything relevant to the project within the single platform.
Upwork is free to use for employers - the platform instead takes 20% of the freelancer’s rate.
“Easy to manage your freelancer's performance: once you have found the right freelancer, you would need to direct them to finish your project as you require. Using Upwork, you will be able to monitor your freelancer's work online.”
~ Review from an UpWork User
3. Trello - It’s More Than Just for Teams
Trello is typically thought of as a collaboration and assignment tool for teams. But when it is used right, the user-friendly web-based software is nimble enough to accommodate the needs of multiple writers. Users can customize their Trello dashboard to reflect their priorities. For instance, a writer can organize cards by deadline, goals, ongoing projects, completed projects, and more.
Trello may be the simplest way to track progress and individual action items for content managers - especially for those working with multiple writers and dozens of projects. The software allows managers to create multiple boards for different projects, and create individual cars for individual writers. Some of its top features include:
- Drag and drop functions
- In-line editing
- Checklists and activity logs
- Email notifications
- Deadline reminders
- A sleek mobile app
- Quick overview of tasks
At the Basic level, Trello is free to use. The Business Class is $9.99/mo. per user, and allows integration with Google Docs, Evernote, and Salesforce. The higher tier also allows a 250MB attachment size.
“Trello is a great way to track workflows across numerous projects. It is currently being used by multiple departments and is helping us reduce the use of email. By creating templates for similar projects, it also makes it easy to kick-start a project and great to add to the templates when something comes up in a new project that you hadn't thought of before.”
~ Review from a Trello User
4. Asana - A Clean Look For the Minimalist
Asana has a simple, user-friendly design. This makes it a great option for those looking to keep track of their tasks and nothing more. The software also allows interaction and changes directly on the platform, making it a great collaboration tool on top of its project management features.
Asana works great for content managers looking for software that they can use for editorial calendars, brainstorming, project management, or even setting up blog pipelines.
The free version includes up to 15 team members and unlimited tasks. Upgrading to Premium level ($9.99 per user/mo.) allows unlimited team members, customizable fields, admin controls, and more.
“Well designed for managing team projects and workflows, Easy to handle task management. The board system is really useful and it’s great to handle activity tracking of employees. The mobile app is very easy and nice UI.”
~ Review from an Asana User
5. Punchlist - Allows you to annotate on a site without installing any code!
Punchlist helps digital project managers get on the same page with their clients and team. Typically, the client is in charge of the manner and method of how they give feedback. This often results in an inconsistent and confusing approach cluttered with various Word docs, Slack messages, PDFs with red lines, text messages, etc.
This usually feels like the worst part of your job as you now have to chase down everyone for clarity. There are few time wasters worse than trying to figure out which screen someone is referencing, dealing with conflicting feedback, or going one by one to move over to a task board.
Punchlist solves the headaches and saves your working relationships by giving you a layer over your images, pdfs, or websites to collaborate within real-time, with the people who really need to review them. They can mark, comment, and even upload files directly to a project, resulting in more clarity, more camaraderie, and more projects completed with ease.
6. Weje — Knowledge management tool for everyone
Weje is one of the great productivity tools for whiteboarding and team collaboration. You can easily organize your workflow and solo work on any project with the help of flexible boards. Boost your performance by organizing backlogs, setting priorities and sharing them to the team.
- Flexible workspaces with labels
- Team collaboration tools
- Doodle cards
- Templates gallery
- Kanban, Flowchart features and many more
- Sharing options and publications
The free version includes unlimited boards and up to 2 co-editors. Upgrading to Premium level ($7 per user/mo.) allows unlimited team members, unlimited storage, admin controls, and more.
"I was using Weje to store information and organize research for my thesis project. It was one of the best things I’ve used in a while in terms of organizing information."
~ Review from an Weje User
7. Scribe – Knowledge sharing automation tool
Scribe is a productivity tool that automates process guide creation. Rather than manually creating SOPs or guides – writing instructions and annotating screenshots yourself – Scribe captures your clicks and keystrokes as you execute a process, then creates the guide instantly.
For project managers, ensure that your teams are executing their processes the same way every time, and spend far less time creating these guides. And know that if you update a Scribe, the changes will be reflected everywhere the document is accessible.
Scribes can be shared via links, or embedded into the project management system or knowledge base you’re already using, integrating into workflows you’ve already created.
Find the Project Management Tool That Works For You
Not all software is created equal. Some content managers will be more interested in tracking deadlines, while others will be focused on keeping project information organized. Whatever the case, be sure to read reviews of project management tools that you are interested in to see if it is the perfect fit for you and your team.
Here’s the thing about software tools: you have to find what works best for you. Whether you are a self-publishing author or SEO workhorse, project management tools and other field service timesheets will help you accomplish your goals.
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