Sawaram Suthar is the founder of TheNextScoop and Jagat Media. A digital marketing consultant, he has experience in branding, promotions, page optimization, research, and strategy. He has an MBA from the University of Pune. Anyone can find him on Twitter @sawarams.
These 9 project management tools help content marketers stay organized and on top of their game. So which tool work for you in 2023?
If you are a content creator, you know that managing projects across clients and platforms can be challenging. The best content writers in the world will struggle to keep track of projects, deadlines, and content. Thankfully, plenty of project management tools are readily available for content creators.
Project management tools help individuals and teams accomplish precisely what it sounds like better managing projects. For content managers, writing is only part of the job. The rest involves balancing schedules and deadlines, client feedback and requests, and long-term goals.
Nobody can manage all of that without help. This is where project management tools come in. To help you get started, here are seven popular project management software options for 2023.
1. ProofHub - The Ultimate Project Management Tool
Content creators have reviewed ProofHub, and the consensus is favorable. The software helps writers and managers plan, organize and deliver writing projects without a hitch. On top of that, ProofHub also allows for collaboration, making incorporating client feedback much less of a headache for everyone involved.
ProofHub will likely work well for content managers with large, decentralized teams. The project management tool includes all of these crucial features:
- Proofing tools for all kinds of documents
- Task management for teams
- Workflows and assignment boards
- Shared calendar
- Discussion and chat functions
- Integration with Google Drive, DropBox, Outlook and more
- Time tracking and reports
ProofHub offers two-tier pricing: Essential ($45/mo.) and Ultimate Control ($89/mo.). The higher tier allows custom roles (including a project manager) and advanced activity logs, among other features.
“With so much going on at the same time, the simplicity of this tool helps us spend less time managing work and more time doing it.”
~ Review from a ProofHub User
2. Upwork - A One-Stop-Shop
You might not expect a freelance talent pool to be listed under the top project management tools for content creators. However, it's much more than a job board. Content creators who rely on Upwork to find writers and other freelancers to build influencer lists can also depend on the platform to stay on task and keep clients in the loop.
On top of the job board functions, Upwork offers the following features relevant for content managers:
- Desktop activity tracker
- Assignment tracking by milestone
- An integrated billing system
- The ability to hire multiple freelancers on a single project
- Integrated communication, along with a video chat feature
With these features in mind, Upwork may work best for content managers looking for top talent on a short-term project. Instead of a lengthy onboarding process and new communication systems, content managers can keep everything relevant to the project within a single platform.
Upwork is free to use for employers - the platform instead takes 20% of the freelancer’s rate.
“Easy to manage your freelancer's performance: once you have found the right freelancer, you would need to direct them to finish your project as you require. Using Upwork, you can monitor your freelancer's work online.”
~ Review from an UpWork User
3. Project.co - Best for working with clients
Project.co is a project management tool made for working with clients. It’s simple for first-time users and powerful for your internal team. It’s a hub for your work, so you have one central place for everything related to each project. They are different from other tools as it's designed for working with clients. They try to make everything super clear and visual for people who have not used the tool before.
Some key features are:
- Every project is a hub for your work
- Powerful tools to get any job done
- Manage tasks, including recurring tasks
- Chat with your project team in real-time
- Keep all files in one place
- Allocate and record time
- Take payments - Connect with Stripe and/or Paypal
- Embed the other software tools you already use
What customer is saying about project.co?
Start with the free version and start charging $8 creator users per month for the Team plan. They also offer affordable pricing for the agency.
4. Trello - It’s More Than Just for Teams
Trello is typically a collaboration and assignment tool for teams. Users can customize their Trello dashboard to reflect priorities. For example, a writer can organize cards by deadline, goals, and more.
Trello may be the simplest way to track progress and individual action items for content managers - especially those working with multiple writers and dozens of projects. The software allows managers to create various project boards and unique writing cars. Some of its top features include:
- Drag and drop functions
- In-line editing
- Checklists and activity logs
- Email notifications
- Deadline reminders
- A sleek mobile app
- Quick overview of tasks
At the Basic level, Trello is free to use. The Business Class is $9.99/mo. Per-user and allows integration with Google Docs, Evernote, and Salesforce. The higher tier also allows a 250MB attachment size.
“Trello is a great way to track workflows across numerous projects. It is currently being used by multiple departments and is helping us reduce the use of email. Creating templates for similar projects also makes it easy to kick-start a project and great to add to the templates when something comes up in a new project that you hadn't thought of before.”
~ Review from a Trello User
5. Asana - A Clean Look For the Minimalist
Asana has a simple, user-friendly design. This makes it an excellent option for those looking to keep track of their tasks and nothing more. The software also allows interaction and changes directly on the platform, making it a great collaboration tool on top of its project management features.
Asana works excellently for content managers looking for software they can use for editorial calendars, brainstorming, project management, or even setting up blog pipelines.
The free version includes up to 15 team members and unlimited tasks. Upgrading to the Premium level ($9.99 per user/mo.) allows unlimited team members, customizable fields, admin controls, and more.
“Well designed for managing team projects and workflows, Easy to handle task management. The board system is beneficial, and it’s great to handle the activity tracking of employees. The mobile app is straightforward and has nice UI.”
~ Review from an Asana User
6. Stackby- Database Project Management for Teams
Stackby is Database Project Management and no-code data management software and is compelling to Airtable Alternative, Monday, Smartsheet and Trello.
This database management platform helps you to organize and store your data and create custom forms in different views in tables, Kanban, calendars etc.
Top Features of Stackby :
- Page Designer
- 6 Different Views - Kanban, Grid, Gallery, Forms, Calendar
- Collaborating and Sharing Platform
- 300+ Free Customizable Templates
- 25+ Unique Column Types
- Advance Filter and Sorting
- Column Level API Connection with Popular platforms like YouTube, Facebook Ads, Google Analytics, etc.
Stackby offers a forever free plan, while the paid plan starts from $4/month/user OR $129 for 3 users Annually
7. Punchlist - Helps to annotate on a site without installing any code!
Punchlist helps digital project managers get on the same page with their clients and team. Typically, the client is in charge of the manner and method of how they give feedback. Unfortunately, this often results in an inconsistent and confusing approach cluttered with various Word docs, Slack messages, PDFs with red lines, text messages, etc.
This usually feels like the worst part of your job, as you now have to chase down everyone for clarity. However, there are a few time wasters worse than figuring out which screen someone is referencing, dealing with conflicting feedback, or going one by one to move over to a task board.
Punchlist solves the headaches and saves your working relationships by giving you a layer over your images, pdfs, or websites to collaborate in real time with the people who need to review them. They can mark, comment, and even upload files directly to a project, resulting in more clarity, camaraderie, and more easily completed projects.
8. Weje — Knowledge management tool for everyone
Weje is one of the great productivity tools for whiteboarding and team collaboration. You can easily organize your workflow and solo work on any project with the help of flexible boards. Boost your performance by organizing backlogs, setting priorities and sharing them with the team.
- Flexible workspaces with labels
- Team collaboration tools
- Doodle cards
- Templates Gallery
- Kanban, Flowchart features and many more
- Sharing options and publications
The free version includes unlimited boards and up to 2 co-editors. Upgrading to the Premium level ($7 per user/mo.) allows unlimited team members, unlimited storage, admin controls, and more.
"I used Weje to store information and organize research for my thesis project. It was one of the best things I’ve used to organize information."
~ Review from a Weje User
9. Scribe – Knowledge sharing automation tool
A scribe is a productivity tool that automates process guide creation. Rather than manually creating SOPs or guides – writing instructions and annotating screenshots – Scribe captures your clicks and keystrokes as you execute a process, then establishes the focus instantly.
For project managers, ensure that your teams are executing their processes the same way every time and spend far less time creating these guides. And know that if you update a Scribe, the changes will be reflected everywhere the document is accessible.
Scribes can be shared via links or embedded into the project management system or knowledge base you’re already using, integrating into workflows you’ve already created.
Find the Project Management Tool That Works For You
Not all software is created equal. For example, some content managers will be more interested in tracking deadlines, while others will be focused on keeping project information organized. Whatever the case, be sure to read reviews of project management tools that you are interested in to see if it is the perfect fit for you and your team. Here’s the thing about software tools: you must find what works best. Whether you are a self-publishing author or SEO workhorse, project management tools and other field service timesheets will help you accomplish your goals.
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